SENT registration and notification

System SENT

Zadzwoń

Origins

The Electronic Transport Monitoring System was launched in 2017. It was a response to the increasing need for better oversight and control over sensitive goods transport in Poland. Like similar systems already operating across Europe, such as the EU-wide EMCS (Excise Movement and Control System) for excisable goods and Italy’s former SISTRI system for waste tracking, SENT was inspired by a growing trend toward enhanced transparency and security in logistics. These systems helped shape SENT’s approach by demonstrating how real-time electronic monitoring can prevent fraud, protect tax revenue, and promote safe transport practices. SENT combines elements from these EU models with features customized to Poland’s specific regulatory needs, creating a robust framework that safeguards the movement of high-risk goods both within and across national borders.

Key benefits of SENT registration

Enhanced security and transparency
Poland’s monitoring system’s primary objective is to protect against unlawful practices while enhancing the transparency of high-risk goods transportation. With SENT, companies can monitor their goods throughout each phase of transport, ensuring that sensitive goods reach their designated destinations safely and lawfully. The SENT system helps improve data accuracy, promoting better logistics management and oversight.
Market integrity and trust
Compliance with SENT regulations showcases a company’s commitment to legal and safe business practices. This boosts a company’s reputation, as customers and partners can trust that their operations align with market standards. SENT compliance thus acts as a mark of reliability, helping companies build credibility in the competitive transport industry.
Legal compliance and operational peace of mind
Meeting SENT requirements is mandatory, and for a good reason. By maintaining compliance with SENT, companies reduce the risk of unintentional regulatory violations, ensuring peace of mind when conducting cross-border business. With SENT registration, your company gains access to real-time monitoring tools and stays up-to-date with legal regulations, minimizing the risks associated with transporting sensitive items.
Streamlined logistics and reporting
SENT simplifies the documentation and reporting processes, making it easier for companies to comply with international transport regulations. By integrating SENT into your operations, your business can reduce the administrative burden of manual reporting, ensuring consistent data flow and smoother customs processes when crossing borders.

Common mistakes to avoid

While SENT is user-friendly, understanding best practices and common pitfalls will help ensure smooth compliance. Here are a few things to keep in mind:

Before submitting a notification, double-check that all information is complete and accurate. Errors in reporting may slow down or jeopardize the shipment.
SENT requires functional GPS tracking to keep tabs on your goods throughout the journey. Ensure that your GPS devices are properly maintained and activated to prevent data gaps or potential compliance issues.
If there’s any change in transport details — delays, route changes, or vehicle swaps — update the notification immediately to reflect these changes.
Staying informed of updates to SENT guidelines is essential to maintaining compliance. Regulations evolve, so checking for periodic updates will help avoid missteps.

Important changes starting November 1st

The demand for safer and more transparent logistics systems has grown steadily over the years. Especially for high-risk goods such as fuel, alcohol, oils, and tobacco. Recognizing the need for closer oversight of sensitive goods, Poland launched the Electronic Transport Monitoring System (SENT). It was a proactive measure to regulate and monitor goods that are vulnerable to fraud and misuse. Initially designed to combat the underground economy and ensure market stability, SENT now plays a pivotal role in upholding security standards across the supply chain in Poland and beyond.

Do you need help with SENT registration and reporting?

For businesses looking to simplify their registration and reporting processes, our team is ready to offer expert assistance, providing:

Efficient egistration. We handle the registration process from start to finish, ensuring all information is correctly filed so you don’t have to worry about errors.
End-to-End reporting solutions. We manage all notifications and updates, allowing your team to focus on core business operations without the administrative hassle.
Tailored consulting services. Our consultants provide guidance on the latest regulatory changes, ensuring you stay compliant with evolving SENT requirements.